Privacy Policy

Last Updated:

1. Introduction

Smart Jobs SL (“we,” “us,” or “our”) operates the [www.smartjobssl.com] website (the “Service”). This Privacy Policy explains how we collect, use, disclose, and safeguard the personal data of job seekers (“Employees”) and employers (“Employers”) who use our platform in compliance with:

  • Sri Lanka’s Data Protection Act (when enacted) & existing privacy laws
  • General Data Protection Regulation (GDPR) (if applicable to EU users)
  • Other relevant regulations

By accessing or using our Service, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our Service.

2. Information We Collect

a. From Job Seekers (Employees):

  • Personal details: Name, email, phone number, address, NIC/passport number
  • Professional data: Resume/CV, work experience, education history, skills
  • Security documents: Police clearance reports, background checks (if required for job applications)
  • Job preferences: Salary expectations, location, job type
  • Technical data: IP address, device information, browsing behavior

b. From Employers:

  • Company details: Name, registration number, contact information
  • Job postings: Descriptions, salary ranges, required qualifications
  • Payment information: Billing details (for paid services)
  • User credentials: Login details for account access

3. How We Use Your Information

We process personal data
For Job Seekers:

  • Matching candidates with job opportunities
  • Verifying credentials (including police reports for eligible roles)
  • Sending job alerts and career recommendations

For Employers:

  • Posting job vacancies and accessing candidate profiles
  • Conducting background checks (where legally permitted)
  • Processing payments and managing subscriptions

Legal Basis for Processing (Sri Lanka & GDPR):

  • Consent: By submitting data, users agree to processing.
  • Contractual necessity: To provide job-matching services.
  • Legal obligation: Compliance with Sri Lankan labor/security laws.

4. Data Sharing & Disclosure

We may share data with:

  • Employers: Job applications and verified security documents (e.g., police reports).
  • Government authorities: If required by Sri Lankan law (e.g., fraud investigations).
  • Third-party vendors: Hosting, payment processors, or background check providers.

We do not sell data to third-party advertisers.

5. Data Retention

  • Job seeker profiles: Retained until account deletion (or 2 years of inactivity).
  • Employer data: Kept as long as the account is active or for legal/financial compliance.
  • Security documents (e.g., police reports): Deleted after verification unless retention is legally required.

6. Security Measures

We implement:

  • Encryption (SSL/TLS) for data transfers.
  • Strict access controls to sensitive documents (e.g., police reports).
  • Regular audits to prevent unauthorized access.

7. User Responsibilities & Legal Action

  • Confidentiality breach: Users must not disclose others’ data to third parties without consent.
  • Consequences: Smart Jobs SL reserves the right to terminate accounts and take legal action under Sri Lankan civil/criminal law for:
    • Unauthorized sharing of confidential data.
    • Fraudulent use of security documents (e.g., forged police reports).

8. Your Rights (Sri Lanka & GDPR)

You may:

  • Access, correct, or request deletion of your data.
  • Withdraw consent (via [privacy@smartjobssl.com]).
  • Lodge complaints with Sri Lanka’s Data Protection Authority (once established).

9. Cookies & Tracking

We use cookies for authentication and analytics. Manage preferences via browser settings.

10. Contact Us

For privacy requests or reporting breaches:
Smart Jobs SL
[Company Address in Sri Lanka]
Email: [privacy@smartjobssl.com]
Phone: [+94 XXX XXX XXX]